Parish of Caversham, Thameside and Mapledurham Follow the star Parish Info St Peter St Margaret St John Contact Us
 

Data Consent Form

THIS FORM IS INTENDED TO BE COMPLETED BY ONLY ONE PERSON

Your privacy is important to us, and we want to communicate with parish members in a way which has their consent, and which is in line with UK law on data protection. As a result of a change in UK law, we now need your consent to how we contact you. Please fill in the contact details you want us to use to communicate with you.

Name including title

Full address

Email address

Telephone Number 1

Telephone Number 2, if required

Main place of worship

By submitting this form you are confirming that you are consenting to the Parochial Church Council of the Parish of Caversham Thameside & Mapledurham holding and processing your personal data (please tick the boxes where you grant consent):-

I consent to the parish contacting me by

 post phone email mobile phone including text social media

For the following purposes

 To keep me informed about news, events, activities and services in the parish

 To include my details in the ‘Parish Directory’ which is circulated to Parish Members only

 To share my contact details with the Diocese of Oxford so they can keep me informed about news, events, activities and services that will be occurring in the diocese and which are directly relevant to the role I am undertaking

 About donating to the church, including Gift Aid and fundraising

You can grant consent to all, some or none of the purposes. Where you do not grant consent we will not be able to use your personal data; (so for example we may not be able to let you know about forthcoming services and events); except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm. You can find out more about how we use your data from our “Data Privacy Notice”, a copy of which is below.

You can withdraw or change your consent at any time by contacting the Parish Administrator at dataprotection@ctmparish.org.uk or via the Parish of Caversham Thameside & Mapledurham, Church House, 59 Church Street, Caversham, Reading RG4 8AX. Please note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.

I have read the Data Privacy Notice, below

The PCC of the Parish of Caversham Thameside & Mapledurham is a Registered Charity, No 1133686

Data privacy notice

This notice can also be viewed as a PDF file.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of the Parish of Caversham Thameside & Mapledurham is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of the Parish of Caversham Thameside & Mapledurham complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

We collect personal data in some or all of the following ways;

The data we process is likely to constitute sensitive personal data because, as a parish, the fact that we process your data at all may be suggestive of your religious beliefs. Where you provide this information, we may also process other categories of sensitive personal data: racial or ethnic origin. And, where this is relevant, mental and physical health, details of injuries, medication/treatment received, and criminal records, fines and other similar judicial records.

4. What is the legal basis for processing your personal data?

5. Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):

6. How long do we keep your personal data ?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Records management guides page on the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

8. Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Changes to this Privacy Notice

The PCC will review this Privacy Notice regularly and may update it at any time – for example in the event of legal changes, to improve how we manage data, where an issue or concern has come to light that needs appropriate response. If there are any significant changes in the way the PCC processes your personal information we will provide a prominent notice on our website or send you a notification.

11. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Data Protection Compliance Officer at dataprotection@ctmparish.org.uk or Church House, 59 Church Street, Caversham, Reading RG4 8AX

You can contact the Information Commissioners Office on 0303 123 1113 or via email //ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.